High School Student Hosting Agreement

Agreement Parties

Host’s Full Name

Please enter the name and contact information for the individual who will be named as the primary contact for the host family. This is the person who will be formally named as the Host in the Agreement.

FCI Student’s Full Name

Enter the Student’s name exactly as it is appears in the confirmation email you received that contained the link to this form. Please note that if you have agreed to host multiple FCI students you must complete a separate agreement for each student.

Agreement Duration

Actual Start and End Date

1. The actual start date of this Agreement shall be the agreed to date that the student moves into the homestay residence. The actual end date of this Agreement shall be the date the student permanently leaves the homestay residence.

Termination and Notice

1. Within the first thirty (30) days of the actual start date of this Agreement, either the Host or FCI has the right to terminate this Agreement without notice.
2. After thirty (30) days of the actual start date of this Agreement, two (2) weeks notice is required by either party.
3. Two weeks is calculated from the day notice is received by both parties.
4. In cases where the Host has received payment for nights beyond the notice period, the Host must make immediate arrangements to repay the balance of unused nights to FCI. An invoice will be sent by FCI to the Host who will subsequently arrange and confirm immediate payment.

Compensation

1. The Compensation Rate for accommodating the student for each full month is based on the agreed to amount as stated in the placement confirmation email sent from FCI.
2. For full month accommodation, payment shall be made in two equal installments on or near the 1st and 16th of each month.
3. For partial month accommodation, compensation is based on the pro-rated nightly amount multiplied by the number of actual nights the student spent within the homestay residence.
4. The host agrees not to charge the student any additional fees unless alternative arrangements have been pre-approved by FCI.

Meals and Snacks

1. The Host agrees to provide three (3) meals (breakfast, lunch and dinner) and a minimum of two (2) nutritious snacks per day for the student.
2. The Host may encourage the student to assist in preparing meals but use of kitchen appliances is solely at the discretion of the Host. If allowed, an orientation is required and the student’s safety is paramount.
3. The Host may request that the student prepares his/her own breakfast and lunch meals using food provided by the Host.
4. The Host agrees to have a minimum of four (4) meals per week where the student is able to dine with the Host and/or other members of the Host’s family, unless alternate arrangements have been pre-approved by FCI.

Lodging

1. The Host agrees to provide the student with a private, furnished bedroom and access to a lockable bathroom. The bedroom must be equipped with a bed, a study desk, and a dresser and/or closet.
2. The bathroom can be shared but the number of users sharing one bathroom must be reasonable. All of the users of the shared bathroom must be the same gender, unless alternate arrangements have been pre-approved by FCI.
3. The student shall have access to common living areas in the home.
4. The Host agrees to provide at least one (1) set of bed linens and towels for use by the student.
5. The Host agrees to provide reasonable wireless internet access at no charge. Excessive streaming or heavy download charges incurred by the Host must be immediately brought to FCI’s attention for the purpose of negotiating an equitable and fair solution for all parties.
6. The Host agrees to provide a key and/or electronic code to the student for access to the house. The Host will limit the charge for replacing a lost key to $30 and $75 for a lost fob, unless alternate arrangements have been pre-approved by FCI.

Limitations

Non-English Language Use

1. The Host affirms that English will be the primary language spoken within the home while the student is present.
2. Given Canada’ s multicultural population, all parties understand that other languages may be spoken in the home for the preservation of one’s native language and/or limitations of English capacity of others in the home or visitors. When other languages must be spoken in the home, the Host agrees to include the student in the conversations by providing interpretation as appropriate.
3. Changes regarding the regular use of non-English languages within the home must be reported immediately to FCI.

Number of Students in the Home

1. The Host agrees to accommodate no more than three (3) students at any given time within the home, unless alternate arrangements have been pre-approved by FCI.
2. The Host agrees to notify FCI regarding any non-FCI students residing in the home and any changes to the number of students residing in the home.

Liabilities

Loss or Damage Caused by the Student

1. The Host acknowledges that accommodating a student involves the ordinary risks associated with having another person reside in the home. FCI is not the insurer of the Student and is not responsible for paying for loss of or damage to the Host’s home, vehicle, personal property or other belongings caused by the Student.
2. If the Student is alleged to have caused loss or damage beyond reasonable wear and tear, the Host must notify FCI as soon as reasonably possible after discovering it. The Host must provide available supporting information, which may include photographs, receipts, repair estimates, replacement costs and a description of the circumstances in which the loss or damage occurred.
3. FCI will review the information provided and, where FCI reasonably determines that the Student was responsible, will make reasonable efforts to seek appropriate compensation from the Student’s natural parents or legal guardians. Any compensation will take into account the age, condition and reasonable depreciated value of the damaged property and will not include ordinary wear and tear, pre-existing damage or improvements that place the Host in a better position than before the damage occurred.
4. FCI does not guarantee that compensation will be obtained from the Student, the Student’s natural parents or legal guardians, or any other person. FCI is not required to advance or pay compensation from its own funds.
5. Nothing in this section limits responsibility for loss or damage caused by the negligence, wilful misconduct or breach of this Agreement by FCI or the Host.

Insurance

1. The Host affirms that personal liability insurance of not less than $2,000,000 is consistently maintained on the home.
2. The Host affirms that motor vehicle insurance that includes personal and third-party liability coverage is consistently maintained on all vehicles operated by the Host or by members of the Host’s family residing in the home.

Limited Indemnification

The Host will indemnify and hold harmless FCI and its directors, officers, employees and representatives from third-party claims, liabilities, costs and reasonable legal expenses, but only to the extent that they result from:

• the Host’s negligence or wilful misconduct;
• the Host’s material breach of this Agreement; or
• an unsafe condition within the Host’s home or vehicle that was within the Host’s knowledge or reasonable control.

The Host will not be required to indemnify FCI for any claim or loss to the extent caused by the negligence, wilful misconduct or breach of this Agreement by FCI or its directors, officers, employees or representatives.